Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)

The search will remain open until the position has been filled. First consideration will be given to applications received by 09/03/2025. Applications received after 09/03/2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
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THE OPPORTUNITY FOR A REMOTE/HYBRID WORK SCHEDULE IS POSSIBLE AFTER SIX MONTHS.
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About URI:

The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
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BASIC FUNCTION:

Assist the Director of Planning & Real Estate Development (PRED) by providing administrative, operational, and financial support to the Director, the Campus Planner, the Campus Sustainability Office, the Office of Spatial Services, and the Specialist, Real Estate Transactions. Coordinate special projects for the Director and staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Coordinate and facilitate various activities required during the Advanced Planning and Design Phases of major capital projects, including arranging and participating in meetings; making travel arrangements; developing and maintaining project files, and drafting memos, purchasing documentation and other related correspondence.

Research and compile information for use in impact statements and analyses, presentations, meetings, and decision-making.

Assist the Director and office staff with developing, facilitating, and tracking Project Approval Forms and maintaining office work plans for submission to the AVP, Facilities Group.

Assist in all aspects of project administration and coordination as needed, including assisting with developing project work scope, scheduling meetings, project schedules and budgets, and tracking milestones and funding sources. Provide coordination and communication with client customers to identify and define project requirements, scope, and objectives to ensure client needs are met as the project progresses.

Oversee financial administration of the office budgets for PRED. Support PRED by handling procurement and processing of requisitions related to office purchases, payroll reporting, project management, consulting contracts, and other financial matters. Prepare and process stipends, travel requests, and expense reports.

Assist with all documentation and processes required to hire staff, students, or contract employees.

In coordination with the AVP, Facilities Group, maintain and update PRED website content to ensure accuracy.

Assist in developing policies and procedures that support PRED and its daily activities.

Provide administrative support for the Director of PRED, Planning, Sustainability, Spatial Services, and Real Estate Transactions.

Coordinate workshops, campus tours, and conferences that support the office of PRED.

Assist the Director of PRED and the Specialist, Real Estate Transactions with real estate related matters, as needed.

Assist with preparation of Requests for Proposals for Architectural and Engineering Services as well as the processing of responses; assist with preparing and editing consulting services contracts; work with University and State Purchasing Offices to facilitate award of A/E contracts.

Assist with special PRED projects related to public art, sustainability, transportation, economic development, and other initiatives. As directed, coordinate PRED projects with the R.I. State Council on the Arts, the R.I. Department of Transportation, R.I. State Planning Office, State Energy Office, local municipalities, and other governmental groups.

Aid Campus Planning efforts with projects by gathering field information and record documents, preparing work orders, obtaining vendor proposals, and other pre-construction activities.

Assist with the identification and applications for facilities-related grants and external funding opportunities. Coordinate the distribution of project presentation materials to University partners as requested.

Handle information in a sensitive and confidential manner; prepare and process routine and complex correspondence.

Serve as facilitator for PRED responses to project information requests, and coordinate with administrators, faculty, staff, and the external community as needed.

OTHER DUTIES AND RESPONSIBILITIES:

Coordinate and manage all assigned special projects.

Represent the Director of PRED and other office staff at various meetings and to internal/external staff, as needed.

Perform other duties as required.

LICENSES, TOOLS, AND EQUIPMENT:

Personal computers, printers; fax machines, database and scheduling software, scanners, spreadsheets, and word processing. Microsoft Office 365, Google Workspace, Adobe Creative Cloud.

REQUIRED:

1. Bachelor’s degree.

2. Minimum of five years of progressively responsible administrative experience in a complex professional setting.

3. Demonstrated strong interpersonal and verbal communication skills.

4. Demonstrated proficiency in written communication skills.

5. Demonstrated computer experience (i.e., Microsoft Office 365, Google Workspace, Adobe Creative Cloud, and web content management).

6. Demonstrated ability to interpret institutional policies, plans, objectives, rules and regulations and communicate that interpretation to others.

7. Demonstrated experience in preparing and presenting reports.

8. Demonstrated mathematical, analytical and problem-solving skills.

9. Demonstrated experience with technical writing and editing.

10. Demonstrated time management and organizational skills (including ability to coordinate, prioritize and manage multiple activities simultaneously).

11. Demonstrated customer service skills.

12. Demonstrated ability to work with diverse groups/populations.

PREFERRED:

1. Demonstrated work experience in construction management, facilities planning, design, architectural and/or engineering office.

2. Demonstrated administrative experience in a higher education setting.

3. Demonstrated administrative experience in a real estate setting.

4. Demonstrated knowledge of architectural and construction document formats and standards.

5. Demonstrated working knowledge of university and state procurement regulations and guidelines.

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The University of Rhode Island is an equal opportunity employer. It is the policy of the University of Rhode Island to provide reasonable accommodation when requested by a qualified applicant or employee with a disability.

This position is not substantially exposed to adverse environmental conditions.

Please attach the following 2 (PDF) documents to your online Employment Application:

(#1) Cover letter.

(#2) Resume.

Note: References will be upon request by the committee.